Introduction

Blueprint for office innovation. New Printer technologies slash office costs and boost productivity. An intelligent makeover can pay for itself within one to two years and will deliver higher productivity to your office! New-generation business InkJet printers are now available ink cartridge system that recycles the ink that is used normally to clean the print head.

1- Business Inkjet printers - the new office printing revolution

Business Inkjet printers are a new class of office printers that are designed for office users who want a high performance printer that is cost-effective to run! These printers offer running costs that are significantly lower than even the laser printers. Currently, there are two types of technology available in the market - InkJet and Laser. Both are excellent technologies in their own right. Traditionally, Laser printers have been looked at as ideal office printers. However, with technology breakthroughs, the new business InkJet printers are emerging as a powerful and exciting option for business users who do not wish to compromise on cost or performance! The most exciting thing about business InkJet printers is that they offer the best of both Laser and InkJet printing. The users get comparable/lower printing costs for black printing - and he has the option of using colour printing whenever he needs it.

By minimizing such ink wastage, the user benefits from significant savings. Additionally the new generation business InkJet printers deliver high performence. A printer like HP OfficeJet Pro K550 delivers a print speed rating of 37 pages/minute for a black and white printing job and 33 pages/minute for a colour printing job. How is this performance-enabled? If one examines the architecture of the new generation business InkJet printers, one will find powerful formatter boards and printing engines. HP OfficeJet Pro K550 has a 266 MHz process with 32 MB RAM on it. This is almost like having a PC in the printer to take care of page formatting and print processing. It is for this reason, the first page out - a significant parameter that determines the user satisfaction/perceived speed is also better with the new business printers.

The discerning user will find the business InkJet printers delivering more convenience, more power and more savings. For example, in a network environment, these printers are equipped with a built - in network card to enable direct network connectivity. The user does not have to dedicate a PC as a print server!

Deeper input paper trays mean that the administrator does not have to keep on running to the printer and feed in more paper stock. And built-in duplexors could actually reduce paper wastage in the office with two-sided printing at the tips of each user. Speed and performance matters! Business InkJets deliver the world's fastest speed for a desktop colour printer, reliable and low cost per page printing with up to 25 per cent lower black cost per page than mono lasers and up to 30 percent lower colour cost per page than colour lasers for micro business, home and small business office professionals.

2- Business InkJet printers save your expenses

 

The most exciting thing about the new generation business InkJets is the savings they generate in the running costs - without compromising on the performance. An independent test laboratory, Spencerlab has verified that the new business InkJet printers like HP OfficeJet Pro K550 can actually save 50-60 per cent off on your running costs versus comparable printers in the market! How is this possible? At the heart of the new technology breakthrough is a simple concept - recycle the ink used for cleaning the printhead. Something like a rainwater harvesting arrangement, HP's new printers use a scalable printing technology that takes the ink consumed for head cleaning into a waste tank and then recycles it into the main ink tank. The resulting saving is phenomenal, with a sample page being printed on the HP OfficeJet Pro K550 for 64 paise!

So how much does this translate into savings for you? If you are a moderate user printing 20 pages a day - this will be a saving of Rs.6,500 per year, with a printer costing just Rs.7,999! And you have the option of colour, when you need it as well!

3- Business InkJet printer's boost productivity

As already established, using the wrong kind of printers can mean costs in a small office spiraling out of control. Do you know how much your old printers are costing your organisation? It's been shown that the total cost of printing includes the ongoing costs of supplies, power and any required service. And when you are hanging on to old printers, these costs can really add up. Analysts agree that companies should look at the total cost of printing when evaluating their printing investments. By considering total costs, you can best determine the ROI of your printers over their entire life-cycle. When considering future purchase decisions, industry experts recommend:

    1- Looking beyond purchase price and considering ongoing costs of supplies, power     and any service printers might require
    2- Evaluating new technologies and putting the right devices in the right locations
    3- Upgrading to fewer more efficient devices.

4- Business InkJet printers improve performance

While business InkJet printers are a great investment for small office, you could boost productivity further by considering purchase of business InkJet all-in-ones. These smart devices offer excellent print output, as well as scan, copy and fax. The fax-capable devices come with an integrated handset for efficiency.

Besides saving on ongoing costs, the latest HP technology also offers dramatic productivity gains stemming from faster performance, more printing capabilities, superior network management and legendary reliability. Using these new-generation business InkJet all-in-one also offers more space savings, ease of use and incredible print quality per rupee invested. By upgrading, your organisation can enjoy the benefits of a whole new range of capabilities designed to add value and increase work satisfaction.

TIPS ON SAVING COSTS AND PRODUCTIVITY

1- Define your needs

Now...and in future. Research has established that most small offices have a need for mono printing and occasional colour. You must also study your workload and select printers that have the right duty cycle.

2- Create a workgroup

It will bring down your cost per user significantly. Plus you can provide more features in the same cost per head.

3- Choose the right printer

Choose a printer based on your printing requirements. New Business InkJet printers like the HP OfficeJet Pro K550 offer running costs of up to 25 per cent less than mono lasers and 30 per cent less than colour lasers. You can find your choice of printer paving off in saving in running costs.

4- Isolate cost guzzlers

Isolate cost guzzlers and replace them. Old printers have high costs of consumables, maintennence and performance. Negotiate a trade-in, and you will find that you can spin gold from the old printer you had in your office.

5- Maximise productivity, Build on reliability

Imagine firing a print job on a network printer -  and having to feed paper in the input tray every few minutes. Deep input trays minimize user intervention, add convenience and productivity. Maximise user productivity in positioning your printer location.

6- Build on reliability

There are a number of brands to choose from. What is the installation base of the vendor? Will he be able to provide cartridges and support reliably?

7- Finally, listen to your reseller

Finally, listen to your reseller but make your own choices. Is he really knowledgeable? Does he know everything about that differnet types of printing technologies available? Or, is he just looking to make a quick buck?